About Us
McLaren Health Care is a fully integrated health network committed to quality, evidence-based patient care with locations in Michigan and Indiana. The McLaren system includes 13 hospitals in Michigan, ambulatory surgery centers, imaging centers, a primary and specialty care physician network, commercial and Medicaid HMOs, home health, infusion and hospice providers, pharmacy services, a clinical laboratory network and a wholly owned medical malpractice insurance company. McLaren operates Michigan’s largest network of cancer centers and providers, anchored by the Karmanos Cancer Institute, one of only 53 National Cancer Institute-designated comprehensive cancer centers in the U.S.
Executive Assistant Senior
Position Summary:
Provides executive assistance to the President/CEO, CMO, CNO and CFO. Acts independently and consistently exercises discretion and judgment in performing work, which is predominately intellectual and varied in nature. Keeps official records and executes administrative policies.
Essential Functions and Responsibilities:
1. Manages Executive Teams calendar and independently schedules appointments 2. Screens incoming calls and correspondence and responds independently when possible 3. Coordinates project related tasks to include the assignment and monitoring of task completion 4. Prepares memorandums, outlining and explaining administrative procedures and policies to leadership employees and monitors compliance 5. Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget 6. Directs preparation of records such as agenda, notices, minutes and resolutions for various meetings 7. Directs preparation and filing of legal documents with government agencies to conform to statutes 8. Acts as custodian of documents and records 9. Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents 10. Researches subject matter for a variety of administrative reports, statements and rosters; information is organized according to the expectations of the Executive Team. 11. Creates and maintains database and spreadsheet files 12. Arranges complex and detailed travel plans and itineraries and compiles documents for travel-related meetings 13. Always uses discretion in conversations both at work and outside of workplace so as not to release confidential information 14. Tactfully handles difficult situations; all contacts are handled professionally and always with courtesy, no exceptions 15. Prepares graphs, reports and presentations using Word, Excel and Power Point 16. Performs other duties as required or requested |
Qualifications:
Required:
- Associate’s Degree in business management, office management or related field or equivalent combination of education and work experience
- Minimum 5 years previous experience as administrative support to a senior level executive
- Notary Public within 3 months of hire
- Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
- Demonstrated high degree of technical expertise in Microsoft Office, Word, Excel, Power Point, GroupWise and other standard software programs
- Ability to handle confidential information appropriately
Preferred:
- Bachelor’s Degree in Business Management
- Shorthand or speedwriting
Equal Opportunity Employer
McLaren Health Care is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identification, age, sex, marital status, national origin, disability, genetic information, height or weight, protected veteran or other classification protected by law.
