About Us
McLaren Health Care is a fully integrated health network committed to quality, evidence-based patient care with locations in Michigan and Indiana. The McLaren system includes 13 hospitals in Michigan, ambulatory surgery centers, imaging centers, a primary and specialty care physician network, commercial and Medicaid HMOs, home health, infusion and hospice providers, pharmacy services, a clinical laboratory network and a wholly owned medical malpractice insurance company. McLaren operates Michigan’s largest network of cancer centers and providers, anchored by the Karmanos Cancer Institute, one of only 53 National Cancer Institute-designated comprehensive cancer centers in the U.S.
Executive Assistant Senior
Department: MAC Administration Exec
Daily Work Times: Variable/Day
Scheduled Bi-Weekly Hours: 80
Position Summary:
Responsible for assisting the President of McLaren Macomb and other members of the Executive Team as required in the performance of administrative duties without full executive authority. Conducts personal scrutiny, correspondence, and interviews. Interacts with Board of Trustees and executive staff on matters requiring analysis. Makes recommendations on matters requiring authority on behalf of the executive.
Essential Functions and Responsibilities:
- Shows professionalism and poise as representative of the Administration Department for employees, physicians, staff, and patients and family members.
- Handles routine requests and routes to the CEO as required.
- Handles all matters discreetly and confidentially.
- Screens calls and routes them appropriate.
- Maintains calendars, schedules meetings and appointments as required.
- Prepares written correspondence on behalf of CEO as required.
- Coordinates and prepares detailed information packets for each hospital Board meeting.
- Prepares, transcribes, and distributes comprehensive minutes for each Board meeting, plus an abbreviated summary for the corporate Board.
- Maintains paper and electronic copies of Board minutes, critical Board actions, and resolutions.
- Maintains relationships and assists Board Members with requests outside of Board meetings, such as physician referrals, securing physician and testing appointments for themselves and family members.
- Determines and advises the course of action on executive issues on an administrative level and provide direction to the staff.
- Uses electronic means to maintain a clear filing process for physician contracts and other importance correspondence. Maintains paper files as required.
- Responsible for payroll sign-off for CEO.
- Exercises discretion and judgment when referring matters and issues to the President.
- Performs other related job duties as required or assigned by CEO and other members of the Executive Team.
Qualifications:
Required:
- Bachelors degree in Business Administration or related field.
- Three years prior experience in an Administrative Assistant or Executive Assistant role
Preferred:
- Five years prior experience in an Administrative Assistant or Executive Assistant role
Equal Opportunity Employer of Minorities/Females/Disabled/Veterans
We are committed to encouraging and sustaining a work environment free of unlawful harassment, discrimination, and/or retaliation. We are an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s race, color, age, religion, sex/pregnancy (including pregnancy/childbirth or pregnancy/childbirth-related conditions), sexual orientation, gender identity, national origin, disability, veteran status, genetic information, or any other status prohibited by applicable laws. We also make good faith efforts to recruit, hire, and promote qualified women, minorities, individuals with disabilities, and veterans.
Equal Opportunity Employer
McLaren Health Care is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identification, age, sex, marital status, national origin, disability, genetic information, height or weight, protected veteran or other classification protected by law.
